Location: Riyadh, Saudi Arabia 

Reports to:  Chief Executive Officer (CEO)

Department: CEO Office 

Number of people Managed: 0

Job Purpose

The Secretary plays a crucial administrative support role within the CEO Office at IPS. This position ensures the smooth functioning of the CEO’s daily agenda, manages communications, and maintains critical documentation with confidentiality and efficiency. In a fast-paced professional AV distribution environment, the Secretary serves as a key liaison between the CEO and internal/external stakeholders, contributing to the operational flow and executive-level decision-making support.  

Job Dimensions

Key Activities, Responsibilities, and Accountabilities (main accountabilities, not an exhaustive list of tasks)

Key Responsibilities Executive Support


•   Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
  
•  Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Ensure the CEO is well-prepared for meetings and engagements.

Administrative Operations


• Prepare and edit correspondence, presentations, reports, and other documents for executive-level review.
  
• Maintain electronic and paper filing systems with high accuracy and confidentiality.
  
• Monitor office supplies and handle procurement requests related to the CEO Office.  
  

Meeting & Event Management

•  Organize executive meetings, including board meetings, leadership offsites, and strategic workshops. 
• Prepare agendas, take minutes, and follow up on action items. 
• Coordinate logistics for internal and external events involving the CEO.
• Prepare agendas, take minutes, and follow up on action items. 
  

Confidential and Strategic Support

•  Handle sensitive information with the utmost discretion and confidentiality.
•  Assist the CEO with special projects, research, and presentations.
  
•  Monitor tasks and priorities to ensure alignment with the CEO’s strategic goals.
• Ensure adherence to internal administrative policies and protocols across CEO Office interactions.

Governance and Compliance

•  Ensure adherence to corporate governance principles and ethical standards.
• Collaborate with the Audit Senior Associate to review internal audits and compliance measures.
• Respond to risk assessment outcomes and implement corrective action plans.




Job Requirement

Competencies:

Location: Riyadh, Saudi Arabia 

Reports to: Chief Executive Officer (CEO)

Department: Human Capital & Corporate Affairs 

Number of people Managed: 3

Job Purpose

The Human Capital & Corporate Affairs Manager plays a pivotal role in aligning organizational strategy with workforce and corporate governance practices. This role leads the development and execution of human capital strategies, ensuring compliance, talent development, and a strong employee value proposition. Additionally, it oversees corporate governance, legal affairs, and facility management to ensure a cohesive and well-governed business environment. Reporting directly to the CEO, the role contributes significantly to employee engagement, organizational culture, and the company’s reputation as a top employer.

Job Dimensions

Key Activities, Responsibilities, and Accountabilities (main accountabilities, not an exhaustive list of tasks)

HR Operations & Compliance

• Oversee payroll processing, GOSI contributions, and employee benefits administration with full regulatory compliance.
• Drive the implementation and continuous improvement of HR systems, analytics, and technology platforms.
• Update and enforce HR policies and procedures in alignment with local labor laws and organizational values.
• Manage compensation structures, salary benchmarking, and incentive/rewards programs.
• Supervise employee offboarding processes, ensuring proper documentation, knowledge transfer, and alumni relations.

Talent Management & Employer Branding

• Build and execute employer branding strategies to attract top talent and enhance market perception.
• Establish and maintain a proactive talent pipeline for future organizational needs.
• Develop and monitor onboarding and retention strategies to enhance the employee lifecycle.
• Launch and maintain e-learning platforms to support development, compliance, and upskilling initiatives.
• Lead succession planning and career development programs in coordination with department heads.

Organizational Development & Employee Experience

• Design and implement initiatives to foster company culture, engagement, and recognition.
• Develop and execute leadership training programs and one-on-one coaching for high-potential employees.
• Lead and support change management efforts during transitions or organizational shifts.
• Ensure effective conflict resolution, grievance handling, and employee relations support.

Performance Management & Workforce Analytics

• Drive a comprehensive performance management process tied to KPIs and continuous feedback.
• Lead strategic workforce planning in collaboration with business units.
• Use HR data and insights to drive decisions in employee engagement, retention, and productivity.

Facilities & Workplace Management

• Manage workplace infrastructure, including office operations, vendor management, and facility compliance.
• Ensure office safety, environmental compliance, and employee well-being within the workplace.
• Optimize workspace utilization to support productivity and hybrid work models.

Corporate Affairs & Governance

• Oversee legal and regulatory compliance, including licensing, labor laws, and contractual obligations.
• Maintain governance frameworks and ensure implementation of company-wide policies.
• Represent the company in external affairs, including government relations and legal communications.
• Support PR strategies related to internal communications and corporate positioning.
• Develop risk mitigation and crisis management protocols in partnership with the executive team.

Job Requirement

Competencies: